Josh The Lighthouse Guy
Major
- Joined
- Apr 30, 2012
- Location
- Jupiter, FL
I understand what you are saying. You can't display everything. But from the donation point of view, especially since I'm a collector, if I donate something I want it displayed, not in storage never to see the light of day. I would rather just keep it.
That's the problem with many collectors: they demand everything they donate be displayed, which isn't realistic for 95% of museums. The ones that can accommodate are either just getting started so don't have many alternatives or they are amateur organizations who just cram ever bit of stuff they have into ever inch of display space they have.
Items held by a professional nonprofit or government museum will usually get better preservation care and be more accessible to researchers than what is held in a private collection. Temporary exhibits are also possible.
Already having the material in your posession also makes it much easier for an institution to design new exhibits because they know with certainty what is available. It's possible to find a donation or loan of specific Wish List items during an exhibit design, but it can delay the process and isn't guaranteed.
A good compromise for private collectors is to will your collection to an appropriate institution to you can enjoy it while you're around, or preferably donate it late in life but while still alive and mentally coherent to give more information about it.
The nightmare for historians and public history professionals is collectors who go to work collecting important material then they die and it scatters to the four winds, often by people who don't know and don't care. Photo albums and scrapbooks being sold on ebay a page or a photo at a time is particularly problematic as the seller has destroyed context and provenance, never to be restored.
Agree if a Museum had 80% of its items in storage not being used, perhaps they should sell some off so they could least be displayed in private museums or collections. Or donate them to other museums willing to display them. Makes little sense to hoard items to keep them from being seen.
State museums commonly loan items to other museums in their state.
All organizations go through periods of collection review and consider transferring items to more appropriate organizations. These are usually only going to reputable institutions (government or nonprofit).
Being in Storage is not always synonymous with "not being used". I had a researcher produce a presentation for a state anthropology conference based on an archaeology collection not currently displayed. I've had other researchers contact me about college research projects related to projectile points and sawfish rostrum spines.
Responsible museums rarely sell collection items. It's usually only after unsuccessful transfer attempts and of items without provenance. A Collection Management Policy will include a formal process for when and how items might be gotten rid of.
Where I work, we received a private collection a few years ago. It's one of the largest we have. The donor wanted it explicitly stated on the donation paperwork that under no circumstances would we ever sell any part of his collection, a condition we were happy to oblige.